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Privacy Act Information
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The Family Education Rights and Privacy Act of 1974 designated schools to be responsible for developing their own policy on student records, within certain guidelines.
The complete university policy on student records can be found in the Bulletin that is mailed to entering students. In order to receive an updated version of the bulletin in print, please contact the appropriate Registrar's Office. Links to the appropriate online Bulletins are as follows: Undergraduate, Graduate, Medical Center, Law Center.
University policy does state that educational records can be disclosed to a number of third parties, including parents of a dependent student as defined by Internal Revenue Code. However, no parties outside the institution may have access to these records, including parents. A student's account is considered a vital piece of his or her educational records. Thus, parents may not access a child's bill, make a payment for the child, or request a refund from the child's student account without prior consent granted by the student.
Moreover, any refund payment issued will be to the student. One notable exception to this is in the case of federal Parent PLUS loans - the refund will be issued to the person who applied for the loan, and will only be issued in check form. Otherwise, when funds are placed on the student account, they belong solely to the student.
The university encourages full disclosure between dependent students and their parents. Instructions on how a student may grant online access to educational records to a third party are detailed here. This will allow the third party to - among other things - access a bill or make a payment from the student account. |
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