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Cashiering and Check Distribution

Cashiering

The cashier's window is open Monday through Thursday, from 9am until 3pm, and on Fridays from 9:30am until 3pm, excluding holidays. The services provided by the cashier are listed below.

Deposits

The cashier will accept cash, checks, and money orders for deposit.

  •  Georgetown Employees
    • Must include the General Ledger Cost Center on the face of any check to be deposited
    • Must complete an official receipt, including the following fields:
      • Depositor's name
      • Depositor's department
      • Depositor's telephone extension
      • General Ledger Account Number
      • General Ledger Cost Center
      • Breakdown of deposit by payment type
        • Bills
        • Coins
        • Checks
  • Georgetown Students / Parents
    • Depositor must be able to verify the following:
      • Student's full name
      • Student's 9-digit Georgetown ID
      • Term for which the payment is being made
Check Cashing

Only petty cash checks issued by Georgetown will be cashed.

  • The check must include the words "Petty Cash" in the "Pay To" field
  • The individual cashing the check should be named in the "Pay To" field
  • Should the need arise for someone other than the person named in the "Pay To" field to cash the check, an email from the payee must be sent to the cashier with the name of the representative and his or her 9-digit Georgetown ID number
  • The individual cashing the check must provide a valid ID
Making Change

The cashier will be happy to make change for any Georgetown employee or student, subject to the availability of cash.


Check Distribution

The Office of Billing and Payment Services oversees the distribution of both payroll and accounts payable checks. Checks are available for pickup Monday through Friday, from 9am until 5pm, excluding holidays.

Payroll Checks
  • Available on the Friday following the end of the payment cycle
  • Can be collected only by an individual specifically authorized for this task
    • Authorized individuals must provide a valid photo ID when collecting checks
    • The organization code(s) for the relevant department must be presented
    • All checks for the department and any sub-departments must be collected
      • Individuals unwilling to collect all checks for the relevant department and sub-department will not be allowed to collect any checks
      • The authorized individual will be required to sign out for each code separately
Accounts Payable Checks
  • When an A/P check coded as 'Pick-Up' and is ready, a telephone call will be made to the extension provided
    • Anyone collecting an Accounts Payable check must bring a valid photo ID and sign for the check

 

OFFICE OF BILLING AND PAYMENT SERVICESGeorgetown University3700 O St. NWLower-Level, White GravenorWashington, DC 20057Phone: (202) 687.7100Fax: (202) 687.1133studentaccounts@georgetown.eduMyAccessAuthorized User Access

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