The authorized user/depositor will open a web browser to access the GU Experience Departmental Deposit card in one tab and the Account Number Generator in another tab. Links to both sites can be located on the website of the Office of Billing and Payment Services.
Note: Access to the GU Experience Departmental Deposit card is granted after approval from the Campus Finance Office and the user has attended mandatory training.
The authorized user/depositor will enter the Detail Code of CS11, the amount, and the desired deposit description. Toggle to the browser tab with the Account Number Generator web tool. The appropriate worktag data elements are populated in the Account Number Generator web tool and a concatenated accounting string is returned. Copy the concatenated accounting string, ensuring the entire string is copied by moving the cursor to the right until the highlight stops. Toggle back to the GU Experience card and paste the accounting string into the Account Number field.
Required Worktags for a deposit are as follows
Account
Cost Center
Fund
Program
If Account Code represents an Expenditure or Revenue account, the following worktags are required.
Revenue/Spend Category
Purpose
After the deposit is successfully completed, print two (2) copies of the screen displaying the deposit information. One copy is taken to the Cash Office with the funds to be deposited. The cashier will verify the funds received agree with the amount reflected on the screen print. The Cashier will validate the deposit and submit the deposit to be posted in the finance system. The Cashier will provide a receipt to the depositor confirming the submission of the deposit. The receipt can be attached to the second copy of the screen print for records retention.
