Deposit Instructions for Authorized Users

  1. The authorized user/depositor will open a web browser to access the TouchNet Business Office application in one tab and the TouchNet Account Number Generator in another tab.  Links to both sites can be located on the website of the Office of Billing and Payment Services.
    • Note: Access to the TouchNet application is granted after approval from the Campus Finance Office and the user has attended mandatory training. 
  2. The authorized user/depositor will enter the Detail Code of CS11, the amount, and the desired deposit description.  Toggle to the browser tab with the TouchNet Account Number Generator web tool.  The appropriate worktag data elements are populated in the TouchNet Account Number Generator web tool and a concatenated accounting string is returned.  Copy the concatenated accounting string, ensuring the entire string is copied by moving the cursor to the right until the highlight stops.  Toggle back to the TouchNet application and paste the accounting string into the Account Number field.
    • Required Worktags for a deposit are as follows
      • Account
      • Cost Center
      • Fund
      • Program
    • If Account Code represents an Expenditure or Revenue account, the following worktags are required.
      • Revenue/Spend Category
      • Purpose
  3. After the deposit is successfully completed, print two (2) copies of the screen displaying the deposit information.  One copy is taken to the Cash Office with the funds to be deposited.  The cashier will verify the funds received agree with the amount reflected on the screen print.  The Cashier will validate the deposit and submit the deposit to be posted in the finance system.  The Cashier will provide a receipt to the depositor confirming the submission of the deposit.  The receipt can be attached to the second copy of the screen print for records retention.